For procurement teams preparing crane enquiries

EOT Crane RFQ Template and Technical Specification Checklist

Use this free web checklist, spreadsheet and printable PDF view to define the same technical and commercial scope for every crane supplier before asking for price.

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What this preventsNon-comparable quotations where one vendor includes DSL, VFD, testing and installation while another quietly excludes them.
How to use itFill buyer inputs, ask every bidder to fill vendor response and deviation columns, then compare the exclusions before price.
Important boundaryThis is a procurement checklist, not certified crane design. Final design must be verified by qualified engineers and applicable standards.

Quick answer

An EOT crane RFQ should define capacity, span, lift, duty, speeds, controls, power supply, safety devices, component makes, installation scope, testing, documents, warranty and commercial exclusions. The clearer the RFQ, the easier it is to compare suppliers fairly.

Downloadable spreadsheet

XLSX workbook with buyer input, vendor response and deviation columns.

CSV version

Lightweight version for Google Sheets, ERP upload or internal editing.
Why this earns backlinks

A complete buyer-side specification checklist, not a generic enquiry form

Most crane RFQs fail because they ask for “5 ton EOT crane price” without defining duty, interfaces, component makes, testing, installation or exclusions. This page explains every field a buyer should clarify before a supplier quote can be compared fairly.

Technical clarity

Capacity, span, lift, duty, speeds, hoist, motors, brakes, VFDs, controls, DSL and safety devices are separated so vendors cannot hide assumptions.

Commercial control

Installation, testing, documentation, warranty, delivery and exclusions are captured before purchase-order release.

Vendor comparison

The spreadsheet forces each bidder to respond against the same fields, making quote normalization easier.

Example filled RFQ

Show suppliers the same requirement, not a loose enquiry

A first-time buyer does not need to become a crane designer. They do need to describe the application clearly enough that every supplier quotes against the same basis.

Sample buyer requirement snapshot

  • ApplicationIndoor fabrication bay, steel handling, regular production use.
  • Crane typeSingle girder EOT crane, top-running, new supply with installation.
  • Capacity5 ton SWL, vendor to state design margin and overload protection.
  • Span / lift15 m span, 6 m hook lift, 35 m bay travel.
  • DutyModerate daily use, one to two shifts, vendor to recommend duty class.
  • ControlsRadio remote with pendant backup, emergency stop and isolation details.
  • ScopeCrane, hoist, end carriages, DSL, load test, commissioning and documents included.

What the vendor must reply with

Ask each supplier to fill a response column beside every requirement. Their answer should state the offered make, rating, inclusion, exclusion, assumption or deviation.

If a supplier leaves duty class, hoist make, brake type, DSL scope, load test, warranty or documentation blank, treat it as a commercial risk before comparing price.
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Bad RFQ vs good RFQ

The wording of your enquiry changes the quality of quotes you receive

Weak enquiry Buyer-safe RFQ wording Why it matters
"Send price for 5 ton EOT crane." "Quote 5 ton SWL, 15 m span, 6 m lift, indoor fabrication bay, moderate daily use. State duty class, hoist make, motor/brake details, controls, DSL, installation, load test and exclusions." Suppliers cannot hide behind different assumptions when the same fields are requested from everyone.
"Standard accessories included." "Confirm radio remote, pendant backup, limit switches, overload protection, emergency stop, isolator, buffers, end stops and warning devices." "Standard" means different things to different vendors. Named items reduce disputes.
"Installation by supplier." "State who handles unloading, erection, alignment, electrification, DSL connection, commissioning, load test and handover documents." Installation gaps are common sources of surprise cost and delay.
Web checklist

Search and tick off the RFQ fields

Use this crawlable checklist directly on the page. Each field explains what the buyer should provide and what the vendor must answer.

Field explanation guide

How to complete the RFQ without over-engineering it

If you know the answer, state it clearly. Example: “10 ton SWL, 18 m span, 6 m lift, indoor, two-shift use.”

If you do not know the answer, describe the application. Do not guess duty class, VFD sizing or rope construction. Let vendors state their design basis and compare their answers.

Never accept silent assumptions. Ask every bidder to fill vendor response and deviation columns. A blank response should be treated as a risk, not acceptance.

For final procurement, ask the selected supplier for certified drawings, design basis, component datasheets, test plan, installation method statement and warranty terms before PO or manufacturing release.
Lead capture

Want help turning this into an RFQ?

Share the basic project details. This form collects a buyer-side enquiry; it does not certify or endorse any supplier.

Next action

Use the checklist before shortlisting suppliers

Once the requirement is clear, shortlist suppliers by location and product capability, then send the same RFQ spreadsheet to each one.

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